Conducting a Safety Meeting

Safety meetings present you with one of your best opportunities to get a lot of work done quickly and efficiently. They can also help you develop your employees' commitment to health and safety by giving them the chance to take part in decisions that affect their work environment.

Types of Safety Business
Safety meetings can be held for different reasons:
a) Communicating policies and regulations (new or changed ones).
b) Providing employee training (to perform jobs safely).
c) Problem solving (i.e. performance observations, job hazard analyses, etc.).
d) Discussing department-level safety matters.

Develop an Agenda
There are several reasons^o developing a written agenda for safety meetings:
1) Plan the meeting (to get something accomplished).
2) Plan the topic (key points to discuss).
3) Estimate time (stay within time limits).
4) Stay on track (keep discussion focused).
5) Create a business-like atmosphere (establish a sense of purpose or expectations).
6) Schedule the meeting (select a time convenient to all to attend).

Conducting Meetings
When conducting a safety meeting, keep in mind that you must:
a) Keep the meeting focused.
b) Make certain employees understand how every agenda topic applies to them.
c) Make certain that any information presented is clear, complete, and understood.
d) Involve employees in the meeting as much as possible.

For a Great Meeting:
* Give yourself time to plan.
* Schedule at a time wheneveryone is awake and alert.
* Ask the project or safetymanager to attend.
* Use strong tapes, overheads,or hand-outs.
* Ask people for suggestions,comments, or questions.
* Do not criticize their ideas.
* Respect the audience - do notcondescend.

Safety meetings present you with one of your best opportunities to get a lot of work done quickly and efficiently. Planned and conducted properly, they will also help you develop your employees' commitment to health and safety by giving them the chance to take part in decisions that affect their work environment.

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